This template is a formal justification and approval document used to request authorization for awarding a sole source or limited competition (two vendors) support services contract. It is designed for use within the Federal Aviation Administration approval process and captures the full rationale for limiting competition by documenting the agency need and scope of services, the procurement type and legal basis (without using price as justification for sole source), efforts to encourage competition (for limited competition), uniqueness of the product/service and vendor qualifications, cost/price reasonableness vs. an independent government estimate, market research and interested sources, and actions to reduce barriers to competition in future procurements, supported by a sign-off chain including the Contracting Officer, Procurement Attorney, Acquisition Executive, and Deputy Administrator.

Table of contents
1. Approval & Signatures
• Contracting Officer (CO): name/signature/date; approved/disapproved
• Procurement Attorney: name/signature/date; approved/disapproved
• Acquisition Executive: name/signature/date; approved/disapproved
• Deputy Administrator: name/signature/date; approved/disapproved
2. Purpose (when to use; thresholds)
Justification for Sole Source …
3. Policy Overview (competition requirement; allowable exceptions; required review/approval)
Justification for Sole Source …
4. Request Memo (To/From)
• Program Manager & organization/contact details
• Proposed vendor, summary of services, estimated amount

5. Justification Questions / Required Responses
1. Request type (new/expanded/SEDB exception)
2. Agency need and services (tasks/deliverables)
3. Procurement type (sole source / limited competition)
4. Basis for sole source award (price excluded)
5. Competition encouragement efforts (for limited competition)
6. Unique features/specs and why only this supplier
7. Vendor’s unique qualifications
8. Cost/price analysis & fair/reasonable determination
9. Market survey (or why not) + review of existing contract vehicles
10. Sources expressing written interest
11. Actions to remove barriers to competition in future
12. Additional supporting facts